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LEAVE OF ABSENCE (LOA) *Updated 18 April 11

Leave of Absence (LOA) is granted to students who are unable to attend classes or examinations (Understanding Tests) because of illness covered by a Medical Certificate or other reasons as acceptable by RP.

APPLICATION PROCEDURE

All LOA applications must be submitted within 3 working days from the last day of absence. For absences covered by a Medical Certificate, the original Medical Certificate (MC) is to be submitted to One-Stop Centre (OSC). For absences due to other valid reasons, students are to apply for LOA online via the LOA portal http://myrp.sg/LOA, with the relevant supporting documents uploaded.

In addition, if the absence is for the Understanding Test 3 (UT 3) after Week 15, students must also inform RP by email to the LOA coordinator of their respective Schools/Centre within 24 hours of the first UT 3 missed, failing which they may not be allowed to take a supplementary Understanding Test 4 (UT 4).

Medical certificates must be obtained from a medical practitioner registered with the Singapore Medical Council or from a dental practitioner registered with the Singapore Dental Council. Medical certificates issued by any other persons (e.g., Traditional Chinese Medicine (TCM) practitioners) will not be accepted.

Details of the procedures for LOA application are given below.

LOA APPLICATIONS WITH MEDICAL CERTIFICATE

  • Students who are absent for one or more days with a Medical Certificate (MC) are to submit their MC at the One-Stop Centre within 3 working days from the last day of the MC. Late submissions will not be accepted or entertained.
  • In addition, if the absence is for the Understanding Test 3 (UT 3) after Week 15, students must also inform RP by email to the LOA coordinator of their respective Schools/Centre within 24 hours of the first UT 3 missed, failing which they may not be allowed to take a supplementary Understanding Test 4 (UT 4).
  • If the LOA with MC includes any Understanding Test (UT) missed (whether it is UT 1, UT 2 or UT 3), then the student must also submit a 'Medical Report Form For Absence From Understanding Test' to be completed by the medical practitioner who issued the MC. Students are advised to bring the Medical Report Form with them when they first consult the medical practitioner. The completed Medical Report Form must also be submitted to One-Stop Centre within 3 working days from the last day of the MC. (For MCs issued by government Polyclinics or restructured hospitals/specialist clinics, the requirement for a Medical Report Form is waived.)
  • Submitting a falsified Medical Certificate (MC) is considered cheating. RP students who submit a falsified MC will be punished as follows:

On first offence:

• Where a student receives a grade other than “X” for any day covered by a fraudulent MC (e.g., for partial attendance), that grade will be changed to “F”. This includes grades awarded for any UTs, assignments, or other graded assessments.

• The Module Grade for each module whose classes and UTs were covered in the period of the fraudulent MC will be downgraded by one letter grade, e.g. from C to D, from D+ to F; and

• a letter will be sent to the student’s parents informing them of the misconduct and sanctions imposed.

On second offence (including any other instances of cheating):

• Dismissal from the institution.

Note that if students have committed a prior offence of cheating at RP and are then caught for submitting a fraudulent MC, they are also liable to be dismissed from the institution.

LOA APPLICATIONS FOR OTHER REASONS

  • Students who are absent for any other valid reason are to apply for LOA online http://myrp.sg/LOA, as early as possible, and in any case within 3 working days from the last day of the absence. Relevant supporting documents are to be uploaded. If the required documentary evidence is not uploaded, the application will be rejected. In such cases, students may apply again with the required documents uploaded together with the application, within 3 working days from the last day of absence.
  • In addition, if the absence is for the Understanding Test 3 (UT 3) after Week 15, students must also inform RP by email to the LOA coordinator of their respective Schools/Centre within 24 hours of the first UT 3 missed, failing which they may not be allowed to take a supplementary Understanding Test 4 (UT 4).
  • Please note that submitting an application does not mean that the LOA will be approved. The outcome of the application (approval or rejection) will be made known to the student on the LOA portal.
  • Students should apply for LOA using the LOA Portal for the following situations:
  • Representing Singapore or RP for recognised sports competitions and/or other selected community, national or international events.
  • National service-related medical appointment or reporting, in-camp training, national examinations, national education related activities and attendance of graduation ceremony from a previous full time course of study e.g. ITE.
  • Compassionate leave (up to three days) following the death of an immediate family member. Immediate family members include the following: grandparents, parents and siblings (for students who are single); grandparents, parents, siblings, parents-in-law, spouse and children (for married students).

Each case will be reviewed on its individual merit or mitigating factors to warrant LOA. Invalid reasons include, but are not limited to, personal reasons, family holidays, or anniversaries.

Please refer to the table below for the email address of the LOA coordinator of your respective Schools/Centre :

School/Centre Email
CCC Help-LOA-CCC@rp.sg
SAS Help-LOA-SAS@rp.sg
SEG Help-LOA-SEG@rp.sg
SHL Help-LOA-SHL@rp.sg
SIT Help-LOA-SIT@rp.sg
SOH Help-LOA-SOH@rp.sg
STA Help-LOA-STA@rp.sg

COMPUTATION OF MODULE GRADE WITH LOA

UT COMPONENT OF THE MODULE GRADE

In normal circumstances where students do not have any approved LOAs, the Understanding Test (UT) component of the Module Grade will be computed taking the relative weightage for the UTs in the ratio of 1 : 1 : 2 (= UT 1: UT 2: UT 3). A student who is absent from UT without approved LOA will be deemed to have failed (i.e. given an "X" grade and zero score) for that UT.

For one or more LOAs involving UTs, the relative weightage for the UTs will be as shown in the table below:

SUPPLEMENTARY UT ELIGIBILITY AND UT WEIGHTAGE
UT 1 UT 2 UT 3 UT 4 - Supplementary Relative Weightage for UTs
No LOA LOA No LOA Not Eligible 1:2 (UT 1:UT 3)
LOA No LOA No LOA Not Eligible 1:2 (UT 2:UT 3)
No LOA No LOA LOA Eligible 1:1:2 (UT 1:UT 2:UT 4)
No LOA LOA LOA Eligible 1:2 (UT 1:UT 4)
LOA No LOA LOA Eligible 1:2 (UT 2:UT 4)
LOA LOA No LOA Eligible 1:1 (UT 3:UT 4)
LOA LOA LOA Eligible 1 (UT 4)

DAILY GRADE COMPONENT OF THE MODULE GRADE

A student who is absent from lessons without approved LOA will be given an "X" grade and zero score for the daily grade (DG).

For one or more LOAs involving daily problems, the daily grade component of the module grade will be computed as follows:

Number of approved LOA Computation of DG component of the module grade
1 All 14 DGs not covered by LOA
2 All 13 DGs not covered by LOA
3 All 12 DGs not covered by LOA
4 or more Best 11 DGs