Copyright Guidelines

For Online Materials

When using the online databases subscribed to or made accessible by the RP Library, please adhere to the following IPOS guidelines on internet copyright and hyper-linking:

“Copyright materials sent over the Internet or stored on web servers are treated in the same manner as copyright material in other media. The fact that they are made available on the Internet does not constitute a waiver of copyright nor does it carry any implied license for anyone to download or reproduce the material without the permission of the copyright owner.”

“Generally, linking may not be infringing if it does not implicate any of the exclusive rights given to copyright owners. Otherwise, it would constitute an infringement”


The RP Library complies with all provisions of the Singapore Copyright Act (Chapter 63) and its revisions, including the Fair Dealings in Relation to Work exception (section 35) which permits the reproduction and use of copyrighted materials by staff and students for the purposes of research or study as long as the use is fair.

For Staff and Students

Republic Polytechnic (RP) respects intellectual property rights and takes a serious view of any infringement of such. As a RP staff or student, you are fully expected to respect the intellectual property rights of others.

Anyone who wishes to reproduce a work beyond what is permitted by the exceptions in the Copyright Act should get permission from the publishers and/or authors (or their respective associations) and/or pay the requisite royalties if required. This applies to the reproduction (including uploading on the internet) of all types of copyrighted work, including books, e-books, magazines, songs, videos, and audio-visual materials.

RP staff are encouraged to inform and educate students on the boundaries of the copyright act and not to allow students to download or copy more than they are permitted to by law for Research and Study.

Please refer to the Copyright FAQs for RP Staff or Student, or the Copyright Resource available on the IPOS website.

Please contact us for more information.


For Educators Using Books and Journals/Periodicals

All staff are required to comply with the procedures listed out in Republic Polytechnic Procedure on Copyright declaration form and the Guidelines for Copying of Copyrighted Materials for Educational Purpose.

A declaration of multiple-copying/scanning of copyrighted materials (including scanning, downloading or copying single copies for multiple use) of more than 5% and not exceeding 10% of the total original materials can be made through the following links:
  1. For Books
  2. For Journals and Periodicals

An application for copying/scanning of copyrighted materials exceeding 10% of the total original materials can be made via the following link:
  1. For Books or Periodicals

For Educators Using Cinematograph Films

Please check the terms of use and/or copyright notice for every cinematograph film you intend to show to students. Unless the film states specifically that it can be viewed freely for educational purposes, you must follow the guidelines given below.

You should not:
  1. Make a copy of any cinematograph film;
  2. Show the cinematograph film to the public; or
  3. Upload the cinematograph film on the internet without the copyright owner's permission.

Notwithstanding the above, you are permitted to:

(a) screen a cinematograph film to students for the purpose of criticism or review;

(b) use a cinematograph film to make a video for a course of instruction (e.g. film-making courses); or

(c) screen the video to students at RP's premises in the course of RP's activities (e.g. a class) and the screening is limited to students, their parents, guardians, and siblings.

However, you must give sufficient acknowledgement of the film viewed. Any acknowledgment you make, whether written or oral, should identify the author (unless the author is anonymous or has agreed or directed that they not be named) and identify the film which is the subject of the criticism or review by its title or other description. In addition, you are required to declare your intended use of the film in the SharePoint prior to sharing it with students.

Please click here to declare. You should still check the Terms of Use and/or Copyright Notice to ensure that they do not expressly forbid you from doing the above.